ChatGPT & Claude prompts for project managers
Ten prompts that cover the weekly grind of a PM: status reports, risk logs, stakeholder updates, retros and kickoffs. Copy them free. Below, the skills and libraries that do the same jobs without re-explaining your project every time.
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10 prompts, copy and paste
Replace the [brackets] with your details and paste the whole thing as one message. Works in ChatGPT, Claude, Gemini and Copilot.
1. Weekly status reportHere are my raw notes for this week on [project]: [paste]. Write a status report for [audience]: overall RAG status with one-line justification, progress vs plan, top 3 risks with owner and mitigation, decisions needed, next week. Max 300 words.
2. RAID log from a kickoff transcriptFrom these kickoff notes [paste], build a RAID log (risks, assumptions, issues, dependencies) as a table with owner, impact (H/M/L), likelihood and next action. Flag anything that is an assumption dressed as a fact.
3. Project charterDraft a one-page charter for [project]: problem statement, objectives with measurable success criteria, scope in / out, stakeholders and roles, milestones, budget placeholder, key risks. Ask me for anything missing before writing.
4. Stakeholder update for executivesRewrite this team update [paste] for a VP who has 60 seconds: what changed, what it means for the date and budget, what I need from them. No jargon, no history.
5. Work breakdown structureBreak [deliverable] into a WBS down to 2-5 day work packages. For each: description, dependency, suggested owner role, estimate range. Then list the 3 packages most likely to slip and why.
6. Risk response planRisk: [describe]. Give me avoid / mitigate / transfer / accept options with cost and effort, a recommended response, early warning indicators and the trigger for the contingency.
7. Meeting agenda with timeboxesMeeting: [purpose], attendees [list], 45 minutes. Build an agenda with timeboxes, the decision or output for each item, pre-reads, and a parking lot rule.
8. Retrospective facilitationDesign a 60-minute retro for a team that just [context]. Include icebreaker, data-gathering format, a technique to surface root causes, how to pick 2 actions, and how to close. Add facilitator notes for a quiet team.
9. Scope change assessmentChange request: [describe]. Assess impact on scope, schedule, cost, quality, risk. Write the recommendation and a change-control summary the sponsor can approve in one read.
10. Delay explanation to a clientWe will miss [milestone] by [N] days because [cause]. Write a client email: own it, explain the cause without blame, give the recovery plan and new date, offer a call. Calm and specific.
Which task, which tool
| Task | Free prompt or paid skill |
|---|---|
| Weekly status and RAG | Prompt 1, or Cressida - Program Manager skill |
| RAID log, risk register | Prompt 2 and 6, or Torsten - Delivery Manager |
| Sprint ceremonies, retros | Prompt 8, or Perrin - Scrum Master |
| Client-facing agency projects | Prompt 10, or Diego - Agency Project Manager |
| ERP / platform rollouts | Osgood - ERP Implementation PM, Norbert - SAP PM |
| Proposals, SOWs, PRDs | AI RFP / Proposal Writer, AI Statement of Work Generator, AI PRD Generator |
Skills and agents for this role
A skill installs once and keeps the role's checklists, formats and judgement in every chat. Agents go further and run multi-step work from a brief.
Cressida - Program Manager
Multi-workstream programmes: governance cadence, benefit tracking, exec reporting.
$29Buy
Torsten - Delivery Manager
Delivery plans, dependency mapping, RAID discipline and honest forecasting.
$29Buy
Perrin - Scrum Master
Ceremony facilitation, backlog health, impediment removal, team metrics.
$29Buy
Diego - Agency Project Manager
Client projects: briefs, estimates, scope control, weekly client comms.
$29Buy
Osgood - ERP Implementation PM
Cutover plans, data migration checklists, UAT and go-live readiness.
$29Buy
Ulric - Technical Program Manager
Cross-team technical programmes, architecture decisions, launch readiness.
$29Buy
AI Statement of Work Generator
Deliverables, milestones, acceptance criteria and payment schedule.
$4.99Buy
AI PRD Generator
Problem, users, scope, user stories, metrics, open questions.
$29Buy
Go deeper
Prompt library
Business & Operations Prompt Library
14 prompts for proposals, board reporting, stakeholder comms, scenario planning and SOPs.
Bundle
Business Agent Bundle - 5 AI Business Agents
Five agents for planning, operations, reporting and strategy in one download.
FAQ
Prompt or skill: what is the difference?
A prompt is one message for one task. A skill is a file you install once that gives the AI a role, rules and output formats, so you stop re-explaining context. More on how skills work.
Do the skills work in ChatGPT?
Yes. Paste the file into a custom GPT's instructions, or into a Claude Project, or a Gemini Gem. Claude Code users drop it into the skills folder.
Refunds?
30-day money-back, no questions asked.
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