Accounts Payable Automation AI

Accounts Payable Automation AI runs your invoice batch from inbox to payment run. Paste or upload the week's invoices with your vendor list and open POs, and it logs every invoice, extracts the fields, matches each to its PO and receipt, codes it to the right GL account and tells you who has to approve it.

Built for AP clerks, controllers and finance leads who still retype invoices and chase approvals in email. It works inside Claude or ChatGPT as an agent file and does not connect to your bank or accounting software. It reads PDFs, images, pasted emails and CSV or Excel exports, applies your approval matrix and match tolerances, and returns an intake log, a coding sheet, a payment run proposal and an exception log with owners and vendor query emails.

Saves 10-15 hours a week of an AP clerk's time on data entry, matching and approval chasing.

Compatible with: QuickBooks Online, Xero, Bill.com and NetSuite exports, Excel and Google Sheets.

• Does it handle AI invoice processing for a whole batch? Yes - it works batch by batch, with sequence IDs, duplicate checks and a run summary, rather than one invoice at a time.
• Is three-way matching included? Yes - price and quantity per line against the PO, then against the receiving log, with tolerances you set.
• Is it AP automation for small business? Yes - a 5-500 person company on QuickBooks Online or Xero is the typical user.
• Does it do duplicate invoice detection? Yes - by vendor plus invoice number and by vendor plus amount within 30 days.