Appointment Reminder Prompt

This appointment reminder prompt creates professional patient appointment communications in three formats — SMS (three variants including same-day and high-DNA settings), email or letter, and posted letter for patients without digital access — with full logistics, preparation instructions, and prominent cancellation options. Paste into Claude, ChatGPT, or any AI chat, describe the appointment type and clinic, and get reminders ready for your patient communication system.

Did-not-attend rates cost NHS and private practices significant time and money. The biggest driver is not patient disengagement — it's reminders that don't give patients the specific logistics they need to attend with confidence. This prompt forces specificity: room number, what to bring, how long it takes, and cancellation options in the first 50 words of every format. Works with Claude, ChatGPT, or any AI chat model.

What you get

• One production-ready appointment reminder prompt (700+ words)
• Three formats — SMS (3 variants), email/letter, and posted letter for elderly or non-digital patients
• Timing guidance and reminder sequence recommendation — when to send each format
• Cancellation and rescheduling language optimised to reduce DNA rates, not just acknowledge them
• Customisation for procedures requiring preparation, mental health appointments, paediatrics, high-DNA practices, and private clinics

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