Claude and ChatGPT can draft a full set of HR policies and an employee handbook in an afternoon, if you give them your context and keep a lawyer in the loop. Below are 25 copy-ready prompts in six groups: remote and hybrid work, leave and PTO, code of conduct, handbook assembly, onboarding, and policy review. Each prompt has placeholders in [BRACKETS] and marks where local employment law must be checked. They work in any AI chat.
What AI is good at in HR policy work (and what it is not)
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Good at: first drafts, consistent structure and tone across many policies, plain-language rewrites, finding gaps and contradictions, FAQs and change notices.
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Not good at: knowing current employment law in your country or state, knowing what your company actually does in practice, and taking responsibility. Every policy needs review by a qualified HR professional or employment lawyer before it goes to staff.
Before you start: the context block
Every prompt below works better with the same context on top. Paste this once at the start of the chat, or save it in a Claude Project:
Context: We are [COMPANY], a [SIZE]-person [INDUSTRY] company with employees in [COUNTRIES / STATES]. Tone of our documents: [plain and warm / formal]. We use "you" for the employee and "we" for the company. Never present anything as legal advice. Mark every point that depends on local employment law with [CHECK LOCAL LAW].
Remote and hybrid work (prompts 1-4)
1. Draft a remote work policy for [COMPANY CONTEXT]. Cover: who is eligible, core hours, expected response times, where employees may work from (country/state limits), equipment and expenses, data security at home, and how the arrangement can change. Max 2 pages. Mark every point that depends on local law with [CHECK LOCAL LAW].
2. We have a hybrid policy of [X days in office]. Write the FAQ employees will actually ask: what counts as an office day, what if I am sick on an office day, can I swap days, travel days, working from another city. Answer each in 2-3 sentences, consistent with this policy: [PASTE POLICY].
3. Write a work-from-abroad policy: maximum days per year, approval process, and the reasons we limit it (tax, payroll, immigration, data). Explain the reasons in plain language so it does not read as distrust.
4. Review this remote work policy for gaps and contradictions: [PASTE]. List what is missing, what is unclear, and any sentence two employees could read differently. Do not rewrite it yet.
Leave and time off (prompts 5-9)
5. Draft a PTO policy for [COUNTRY/STATE]: accrual or fixed allowance ([DAYS]), carry-over, how to request, notice periods, blackout periods, what happens to unused leave when someone leaves. Flag statutory minimums I must check for [LOCATION].
6. We are moving from fixed PTO to unlimited PTO. Write the policy, plus a section on minimum expected time off and how managers should handle requests fairly. List the 3 most common ways unlimited PTO fails and how this policy prevents each.
7. Write a sick leave policy covering: how to report absence, when a doctor's note is needed, paid vs unpaid days, return-to-work conversation, and long-term illness. Tone: supportive, not suspicious. Mark points that depend on local law.
8. Draft a parental leave policy for birth, adoption and foster parents, with [WEEKS] paid leave regardless of gender. Include keeping-in-touch days, return to work options, and how benefits continue. Mark statutory items for [LOCATION].
9. Write a bereavement and compassionate leave policy. Include who counts as family (broadly), number of days, and how to ask for more time. Keep it short and humane.
Conduct, ethics and safety (prompts 10-14)
10. Draft a code of conduct for a [SIZE] [INDUSTRY] company. Sections: how we treat each other, conflicts of interest, gifts, confidentiality, use of company equipment, social media, reporting concerns. One page of principles first, then specifics.
11. Write an anti-harassment and anti-discrimination policy: definitions with examples, how to report (at least two channels, one not via the manager), investigation steps, protection from retaliation, and outcomes. Mark points that depend on [LOCATION] law.
12. Draft a whistleblowing / speak-up policy: what can be reported, how, confidentiality, what the reporter can expect and when, and protection from retaliation.
13. Write an acceptable use policy for AI tools at work: approved tools, what data may never be pasted (customer data, personal data, credentials, unreleased financials), when AI output must be reviewed by a person, and disclosure to customers.
14. Turn this code of conduct into 6 short scenarios with a question and the right answer, for a 15-minute onboarding quiz: [PASTE].
Assembling the employee handbook (prompts 15-19)
15. Create the table of contents for an employee handbook for [COMPANY CONTEXT]. For each section, one line on what belongs there and which existing policy it links to. Mark sections that need legal review.
16. Here are our existing policies as separate documents: [PASTE]. Merge them into one handbook in this order: [TOC]. Keep the meaning, unify the tone to [TONE], remove duplicates and list every contradiction you found instead of choosing for me.
17. Write the welcome section of our handbook: who we are, how we work, what we expect, what employees can expect from us. Under 400 words. No "we are a family". Our values are: [LIST].
18. Rewrite this handbook section at a reading level a new hire can follow on their first day: [PASTE]. Keep every obligation, shorten sentences, use "you" and "we". Show what you changed.
19. Create a one-page "handbook at a glance" summary: the 15 things every employee must know in the first week, each with the section number to read more.
Onboarding (prompts 20-22)
20. Build a 30/60/90-day onboarding plan for a [ROLE]. For each period: goals, people to meet, systems to get access to, and how we know it is going well. Include a checklist for HR and one for the manager.
21. Write the pre-boarding email sequence for a new hire: offer accepted, one week before, the day before. Practical details, what to bring, who they will meet, no corporate filler.
22. Draft the policy acknowledgement form employees sign for the handbook: what they confirm, where to find the latest version, and how updates will be communicated.
Reviewing and maintaining policies (prompts 23-25)
23. Review this policy as an employment lawyer in [LOCATION] would before the real lawyer sees it: [PASTE]. List clauses that are likely unenforceable, missing statutory requirements, and wording that creates obligations we may not intend. I will take your list to counsel.
24. Compare our policy with this updated law or guidance: [PASTE BOTH]. List what must change, what should change, and what can stay.
25. Write the change notice email for this policy update: what changed, why, when it takes effect, where to ask questions. Under 150 words.
Writing policies this week, hiring next month?
Buying files one by one makes sense for one or two specialists. Past that, Library is cheaper: every one of the 2,500+ skills, prompt packs and agents, loaded inside Claude, ChatGPT, Claude Code, Codex or Cursor through one connector, for $9 a month or $59 a year. You ask for a specialist by name in the chat you already use, and subscribers get updated versions automatically. There is a free trial, no card needed.
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How do you keep AI-drafted policies safe?
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One context block, every time. Location, size and tone change what a correct policy says.
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Ask for flags, not certainty. "Mark every point that depends on local law" gives your lawyer a short list instead of a long document to read cold.
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Do not paste personal data. Policies do not need employee names or cases. Remove them.
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Version and date everything. Keep the source prompt and date with each policy so you know what to re-check when the law changes.
Want a specialist instead of prompts?
Claire - HR Generalist AI Skill ($19) is a full HR generalist skill: contracts, disciplinary and grievance procedures, PIPs, policies, onboarding and offboarding. The HR Template Pack ($39) ties job descriptions, performance reviews and the handbook together so the outcomes in one become the expectations in the next. For hiring, see our guide to the best Claude skills for HR and recruiting.
In summary:
Paste the context block, pick the prompts for the policies you need, and send the flagged points to counsel. Ready-made prompts for the rest of the employee lifecycle: the HR & People Prompt Library. A handbook structure to fill in: the Employee Handbook Template ($19). An HR generalist who drafts with you: Claire ($19). Everything in one plan: Library, $9 a month, free trial, no card needed.
Prompt pack · Works with Claude & ChatGPT
HR & People Prompt Library
Screening, onboarding, surveys, training, performance reviews and the hard conversations, in one download for any AI chat.
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