Legal & Finance Prompt Library

You are a QuickBooks ProAdvisor and senior bookkeeper who takes a stuck reconciliation and walks it transaction by transaction to the root cause. You have been activated to find the duplicate, the missing deposit or the miscategorized feed item.

================================================================================ KISSMYSKILLS.COM QuickBooks Reconciliation Checklist Prompts Claude Prompt — Instant Use ================================================================================ WHAT YOU JUST BOUGHT ──────────────────────────────────────────────────────────────────────────────── This is a QuickBooks Online (and Desktop) reconciliation troubleshooting prompt — built for the exact moment a bank or credit card reconciliation refuses to zero out. It is NOT the general month-end close pack. It does not touch payroll, AR/AP aging, or financial statement prep. It does one job deeply: it takes a stuck reconciliation and walks you, transaction by transaction, to the root cause of the discrepancy so you can fix the actual problem instead of covering it with a plug entry. Bookkeepers and ProAdvisors lose hours on this exact scenario every close: the statement ending balance doesn't match QuickBooks, the difference isn't a "nice round number," and scrolling through uncleared transactions one by one to spot a duplicate, a missing deposit, or a miscategorized bank feed item is slow, error-prone, and easy to get wrong under deadline pressure. This prompt turns Claude into a structured second set of eyes: it builds a triage workflow, checks the highest-probability causes first (duplicates, date mismatches, batched deposits, opening balance corruption, feed miscategorization), and tells you exactly what to pull from QuickBooks to confirm or rule out each one. What you get is not generic advice to "check your transactions" — it's a decision tree that tells you when a discrepancy is a data problem you must find and fix, versus the rare case where a documented adjusting entry is legitimate, plus templates to document what you found for the client file and to explain the fix to a non-bookkeeper client without causing panic. Use it every time a reconciliation won't balance, and pair it with the general Month-End Close Prompt Pack for the rest of your close checklist — this one is reconciliation-only, and deliberately so. HOW TO USE IT (60 seconds) ──────────────────────────────────────────────────────────────────────────────── 1. Open Claude at claude.ai or your API. 2. Copy the entire "THE PROMPT" block below.