AI 行政助理代理：每週從收件匣中省回 5 小時

A founder or senior executive with a full schedule spends between four and six hours per week on professional communications that require care — not quick replies taking 90 seconds, but emails requiring a draft, review, and redraft because the relationship, stakes, or sensitivity demand it. Add meeting preparation, briefing notes, document summarization, and professional communications requiring strategic thought, and the administrative weight is significant. This is not workload that should be delegated to a junior assistant (many communications require contextual knowledge of relationships and situations involved), but it also should not require the executive's full cognitive attention for every draft. The communication structure, tone calibration, and document format follow definable patterns.

An executive assistant agent handles drafting professional communications that require careful wording (difficult follow-ups after meetings that went badly, responses to unreasonable requests needing decline without damaging relationships, announcements of unpopular decisions, client communications after something went wrong), preparing meeting materials before important conversations (structured agendas with time allocation, briefing notes covering context and decisions to be reached, executive talking points for specific contributions), summarizing complex documents into executive summaries with decision-ready findings, writing talking points for presentations and difficult conversations, and assessing sensitive professional situations with recommended approaches before any communication is sent.

Meeting preparation routinely takes two to three times longer than the meeting itself — most of that time spent on structural work following predictable patterns. The executive assistant agent produces a complete meeting preparation package for any meeting type: a structured agenda with time allocation and named owners for each item, a briefing note covering the context attendees need and the decision to be reached, and the executive's talking points (the specific points to make, questions to ask, positions to take) rather than general notes on the subject. A one-hour board meeting that previously required two hours of preparation takes thirty minutes with the agent handling the documentation layer.

The executive assistant agent summarizes complex documents (board packs, legal agreements, analyst reports, contractor proposals, strategic reviews) into executive summaries structured for decision-making: the key findings, the implications for the business, the options available, and the recommended action. The format is designed for a reader who needs to understand the document well enough to make a decision without reading every page — which is the actual requirement for most senior document review tasks. Documents that arrive in an executive's inbox each compete for reading time, most cannot be read in full without deprioritizing something else, and most need to be acted on before there is time to read them properly.

The executive assistant agent is most effective when activated as each task arises rather than in a single weekly session — because the context for a specific email or meeting preparation is freshest immediately before it is needed. Load the skill file into Claude Projects, paste the activation prompt at the start of a session, describe the situation (who the communication is for, what the relationship is, what the message needs to achieve, and any relevant context). The agent asks clarifying questions if needed, then produces the output. The same project handles all EA tasks — email drafting, meeting preparation, document summarization, situation assessment.