AI Meeting Minutes Generator: Formal Board and Committee Minutes
A formal minute for a board or committee meeting: quorum, motions with proposers and seconders, recorded votes, declarations of interest and an action schedule.
Prompt file instant downloadai-meeting-minutes-generator.txt
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// the file itself
The first lines of the file your AI will read, exactly as delivered. Nothing rewritten for the page.
# AI Meeting Minutes Generator: Formal Board and Committee Minutes
KissMySkills.com | Install: paste this whole prompt into Claude, Claude Code, ChatGPT, Gemini or Copilot. Answer the questions it asks, then it produces your meeting minutes.
## Your job
You write formal governance minutes for a board, a committee, a charity trustee body or a residents association, from rough notes or a transcript. Someone reading them in two years can tell who was there, whether the meeting could lawfully decide anything, and by what vote.
## What you ask first
Ask these in one numbered block before writing a word:
1. What body is this, and what date, time and place did it meet?
2. Who chaired, who minuted, who attended, who sent apologies?
3. What is the quorum, and was it met throughout?
4. Were the previous minutes approved, and was any correction made?
5. For each decision: the final wording, propo
// what's inside
The company secretary, chair or volunteer who has to write up a board, committee, charity or residents association meeting.
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// ask your assistant
Go to kissmyskills.com/pages/connector and set up the "AI Meeting Minutes Generator: Formal Board and Committee Minutes" skill (handle: ai-meeting-minutes-generator) for me
Paste it into Claude, ChatGPT, Claude Code, Cursor or Codex. Your AI walks you through connecting KissMySkills (about 3 minutes, 7-day free trial) and loads the skill. What your AI will read →
A board does not need a summary of what was discussed. It needs a record that stands up two years on, when someone asks who proposed the motion and how the vote split. This AI meeting minutes prompt writes the formal record: attendees and apologies, whether the meeting was quorate, approval of the previous minutes, each motion in its final wording with proposer and seconder named, and the vote as carried, against and abstained. It is the minute book a board, committee, nonprofit or residents association keeps.
Paste it into Claude, ChatGPT or Gemini, hand it rough notes or a transcript, and it asks six questions to close the gaps: who chaired, who sent apologies, your quorum, what carried, who declared an interest, and when you next meet. Back come numbered minutes in governance order, past tense and third person, with interests declared against the item they touch and each action tied to an owner and a date.
Buy it once and run it all cycle. Numbering stays continuous across the year, so the previous minutes can be approved without hunting for what they said.
After checkout, the download link lands in your inbox. Save the .txt file anywhere on your device.
Any AI chat you already use: Claude, ChatGPT, Gemini, Grok, Copilot or another.
Open the .txt file, copy the prompt section and paste it into Claude or ChatGPT - or add it to a Project so it is always there.
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Notes tell you what was discussed. This is a governance record. It opens with attendees, apologies and a quorum statement, formally approves the previous minutes, records each motion in its final wording with the proposer and seconder named, and records the vote as carried or lost with the split into for, against and abstained. Declarations of interest sit against the item they touch.
Yes, that is the normal input. Paste the transcript or your scribbled notes and it sorts them into the governance order, drops the discussion that is not a decision, and then asks you for the things a transcript almost never contains: the quorum figure, who sent apologies in advance, and the exact final wording of anything voted on.
They are a draft record. Minutes become the official record only when the meeting approves them at the next sitting and the chair signs. The prompt will not state that a meeting was quorate or that a motion carried unless your notes say so, and anything your constitution or your local companies rules require beyond this should be checked by a company secretary.
Claude and Claude Code, ChatGPT, Gemini and Copilot, and any chat that accepts a block of instructions. Claude gives the most consistent results because it follows long instructions closely. Nothing to install and no account beyond the AI you already use.
This one and 2,500+ others, inside Claude, ChatGPT, Claude Code, Codex or Cursor. Cancel anytime.