What goes on a company letterhead?
A letterhead is the branded top and bottom of your business stationery. It tells the reader who wrote and how to reach you. A good letterhead template includes:
- Logo and company name, matching your legal or trading name.
- Tagline (optional): what you do, in one line.
- Address, phone, email and website. Only the channels you answer.
- Registration details: company number, VAT number or EIN.
Some countries set legal rules for business letters. In the UK, for example, a company must show its registered name, company number, place of registration and registered office address. Check the rules where you are registered and use the registration line for them.
The five letterhead layouts explained
- Classic. Logo left, name and contact details right, thin accent rule. Safe for law firms, accountants and formal letters.
- Centered. Logo and name centered, contact details on one line below. Traditional and balanced.
- Top band. A full-width color band carries your name and logo, contact details sit in the footer. Bold, good for agencies and startups.
- Side bar. A vertical color bar runs down the left edge of every page.
- Minimal. Your name at the top and one quiet footer line. For consultants and creatives.
Still choosing a name or a line to put under it? Try the business name generator and the tagline generator first, then come back to design the letterhead.
Colors and fonts that look professional
The primary color carries the name and main shapes; the secondary color is a small accent such as a stripe or short rule. Deep navy, charcoal, forest green and burgundy print well. On a pale band the tool switches to dark text automatically. Helvetica looks clean and modern, Times feels traditional and suits legal and academic letters.
How to use the Word letterhead template
- Choose Blank letterhead, or keep Letter for a first letter.
- Download the Word file. Your details sit in the real Word header and footer.
- Type in the body. The letterhead repeats on every page.
- Save it as a template (.dotx in Word) so every letter starts from it.
Word keeps the header inside the margins, so the band and side bar are close approximations. For the exact design, use the PDF.
Printing tips
Print at 100% scale, not "fit to page", on the paper size you picked here. Most office printers cannot print to the very edge, so a band or side bar may show a thin white border. For an edge-to-edge finish, send the PDF to a print shop and ask for 100 or 120 gsm paper. Keep your invoices and quotes in the same style: the invoice generator takes the same logo and accent color, and the free generators hub has more tools for small businesses.
FAQ
Is this letterhead maker really free?
Yes. No sign-up, no watermark and no limit. Everything is built in your browser, so your logo and details are not uploaded.
Can I get a letterhead template for Word?
Yes. The Word download puts your letterhead in the real header and footer, so you can type new letters in Word, Google Docs or Pages and save it as a template.
What should a company letterhead include?
Your logo, company name, address, phone, email and website, plus registration details such as a company number, VAT number or EIN. Some countries, including the UK, require certain company details.
Will the letterhead appear on every page?
Yes. If your letter runs longer than one page, the header and footer repeat on every page of the PDF and the Word file. In the PDF, pages after the first are also numbered.
Should I choose A4 or US Letter?
US Letter for the United States, Canada and Mexico, A4 almost everywhere else. The layout adjusts to the size you pick.