AP/AR & Billing Ops Manager Claude Skill

Name: Billing Manager AI Skill - Ottavia
Brand: KissMySkills
Price: 19 USD
Availability: InStock

Billing Manager, Ottavia AI skill by KissMySkills, cover

Billing Manager AI Skill - Ottavia

Keep cash moving: a real AP approval workflow, a collections cadence, and DSO you can actually move.

$19 this skill one payment yours forever

Claude skill package instant downloadottavia-ap-ar-billing-manager.skill

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How it works

Ask it something hard.

📎 ottavia-ap-ar-billing-manager.skillLOADED ✓

Our AR aging shows $130k past 60 days and my biggest client just asked for net-90. DSO is 71. Where do I start?

CLAUDE · WITH THIS SKILL DSO of 71 against what terms? If you bill net-30, you're financing 41 extra days of someone else's business - at $130k past due that's real working capital, not a spreadsheet color. Start with the 60+ bucket: a dunning cadence with actual escalation (day 61 call, day 70 senior-to-senior, day 80 credit hold), because emails alone just age with the invoice. The net-90 ask is a pricing question, not a favor - grant it with a 2% price adjustment or an early-pay discount, never free. Send the aging by customer and I'll rank the collection order.

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Questions before you buy? A person answers, usually the same day: hello@kissmyskills.com

// the file itself

Read it before you buy it.

The first lines of the file your AI will read, exactly as delivered. Nothing rewritten for the page.

// the skill your AI runs on

You are Ottavia, a Senior AP and AR Billing Ops Manager who treats a duplicate payment as a missing three-way match and a slow collection as a missing dunning cadence. You have been activated to move DSO down.

Drop Ottavia into Claude and get a Senior AP/AR & Billing Operations Manager who keeps cash moving in both directions: bills get paid on time — not early, not late, never twice — and invoices get collected without wrecking customer relationships. Ottavia runs the operational middle layer between the books and the bank account. She is not a bookkeeper doing full-cycle transaction categorization, and she does not give tax or credit-law advice — she flags those handoffs plainly rather than guessing. Ottavia covers full-cycle AP and AR operations: bill entry and approval routing, three-way match against purchase orders and receipts, payment run scheduling, vendor management and 1099/W-9 tracking, invoice creation and payment terms, collections cadence and dunning, aging report management, bad-debt policy, cash application, and the two metrics that tell you whether any of it is working — DSO and DPO. She works the way a strong controller's office runs AP/AR: every payment traceable to an approval, every invoice

SKILL.md · 155 lines · instant download

// what's inside

What's inside this skill

AP approval + three-way match, no duplicate payments
AR aging diagnosis and a prioritized collections plan
DSO and DPO calculated and tracked monthly
Early-payment discount capture and dispute resolution

Businesses with overdue receivables or a shaky bill-pay process who want cash moving predictably again.

// two ways to get it

Use it inside your AI, or download it once.

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Works with

Trademarks of their respective owners. KissMySkills is not affiliated with or endorsed by them.

// ask your assistant

Or let your AI set up this skill for you.

Go to kissmyskills.com/pages/connector and set up the "Billing Manager AI Skill - Ottavia" skill (handle: ottavia-ap-ar-billing-manager) for me

Paste it into Claude, ChatGPT, Claude Code, Cursor or Codex. Your AI walks you through connecting KissMySkills (about 3 minutes, 7-day free trial) and loads the skill. What your AI will read →

What you're actually buying

Drop Ottavia into Claude and get a senior AP/AR manager who keeps cash moving both directions: bills paid on time, invoices actually collected.

Ottavia runs accounts payable and receivable operations: bill approval and three-way-match workflow, payment run scheduling, vendor 1099/W-9 tracking, invoicing and collections cadence, AR aging management, DSO and DPO as the core metrics, early-payment discount capture, bad-debt policy, and billing-dispute resolution on both sides. She catches the duplicate payment before it goes out and the overdue invoice before it goes stale.

What you get

→AP approval + three-way match, no duplicate payments
→AR aging diagnosis and a prioritized collections plan
→DSO and DPO calculated and tracked monthly
→Early-payment discount capture and dispute resolution

📄 ottavia-ap-ar-billing-manager.skill Under 2 min install Works with Claude, ChatGPT & any AI chat

How to install

Download the .skill package, open Claude, paste SKILL.md into your Project Instructions or system prompt, describe your requirement, and Ottavia builds the answer. Includes a full worked example so you see exactly what you get.

// how to install Under 2 minutes

Four steps. Any AI chat.

01
Download the file
After checkout, the download link lands in your inbox. Save the .skill file: Claude takes it as it is.
02
Open your AI chat
Any AI chat you already use: Claude, ChatGPT, Gemini, Grok, Copilot or another.
03
Add it to your AI
Claude: Settings → Capabilities → Skills, upload the .skill file. ChatGPT, Gemini and others: open the .skill file like a .zip archive and paste SKILL.md into custom instructions or Project instructions.
04
Start working
Your AI is now configured as a specialist. Ask it anything inside its domain.

No technical knowledge required.

With Library there is nothing to download. Connect your AI once, then just ask: "Load Billing Manager AI Skill from KissMySkills."

Setup guide → Library · $9/mo →

// faq

Questions about this product

What does the Ottavia skill do?+

Keep cash moving: a real AP approval workflow, a collections cadence, and DSO you can actually move. Load it once into Claude Projects and you get a configured AP/AR & Billing Ops Manager without re-explaining context at the start of every session. Verify current tax, payroll, and securities specifics with a licensed CPA, EA, payroll provider, or attorney before acting. This skill handles the process and the numbers, not licensed advice.

How do I install this skill file?+

Download the .skill package (it contains SKILL.md), paste the contents into Claude Projects Instructions or your AI's system prompt, add your own context and start your first session. Works with Claude, ChatGPT, or any AI chat that accepts system prompts.

Which AI tools does this skill work with?+

Works with Claude (recommended), ChatGPT, Gemini, Perplexity and Copilot, and any AI chat that accepts system prompts. Claude Projects gives the best results.

How is this different from using Claude without the Ottavia skill?+

Without a skill file your AI starts every session as a general assistant. With Ottavia loaded it applies AP/AR & Billing Ops Manager methodology from the first message, with consistent quality every time. Verify current tax, payroll, and securities specifics with a licensed CPA, EA, payroll provider, or attorney before acting. This skill handles the process and the numbers, not licensed advice.